Choosing the Right PMO Vision: 3. PMO Models- Project Repository
This project repository PMO model is generally the first, and many times only, step taken. Possibly driven by a crisis related to project control, the first thought is to simply control projects by simply centralizing information about them. It generally leads to a PMO that now uses the information to monitor what is going on. Guess what? The information gathered about projects can easily get worse when monitored by another organization especially if there is no value perceived by those being monitored. Wouldn’t you have a tendency to inflate, pad and otherwise protect yourself- in fact, one of the worst things a PMO can do is to monitor individual tasks. Whether or not an individual task finishes on time is irrelevant to a project- I expect some push back here!! The risk of failure of this PMO model is high because the value of the PMO is uncertain and probably negative. Once the crisis that created the need for a PMO abates, or the next budget cut occurs, these types of PMOs are disbanded.
Value of all the PMO models will be assessed by rough order of magnitude percentage improvement in three areas: project budget, throughput (doing the right projects quicker), and projects completed. The value points, and most of my writings on PMOs, are based on my experience and readings (especially Advanced Project Portfolio Management and the PMO: Multplying ROI at Warp Speed, by Gerald Kendall and Steven Rollins, read my post on this). The value numbers are for comparative purposes only; but they should give you an idea of what you can expect. For the project repository don’t expect much; maybe 1-2% improvement in each area.
Has anyone received more than 1-2% improvements in the value areas with this type of model? How did you do it? Was this model a stepping stone to other PMO models?
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